Structuring longer documents

Structuring your sources

When you are writing a longer document, you’ll likely want to split up the source into multiple files. For example, it’s very common to have one ‘main’/’root’ file, then one source file per chapter (for a book or thesis), or per significant section (for a long article).

LaTeX allows us to split up sources in a controlled way. There are two important commands here, \input and \include. We can use \input to make a file work ‘as though it was typed in here’, so it can be used for (essentially) any material. The \include command works for chapters only: it starts a new page and makes some internal adjustments. But it has a big advantage: it allows us to be selective in which chapters to include, so you can work on part of your document rather than the whole thing.

A longer document might therefore look something like the following:


\title{A Sample Book}
\author{John Doe \and Joe Bloggs}

%  front,
%  chap1,
%  append
% Do a full document initially to generate
% all the aux files


% =========================

% ========================

We’ll look at the various aspects of this file below. (The various support files are at the end of this page.)

Using \input

The \input command is good for parts of a long file that are not separate chapters. In the example, we have used it to separate out the front- and backcovers, keeping the main file short and clear, and also meaning we could re-use the covers in another document. We’ve also used it for the ‘non-chapter’ sections at the start of our ‘book’: things like the preface. Again, this is to help keep the main file clear.

Using \include and \includeonly

The \include command is good for chapters, so we have used it for each full chapter; it always starts a new page. We have selected which chapters will actually be typeset using \includeonly, which as you can see takes a comma-separated list of file names. When you use \includeonly, you can shorten how long your typesetting takes and produce a ‘selective’ PDF for proofreading. In addition, the key advantage of \includeonly is that LaTeX will use all of the cross reference information from the .aux files of other included files.

Creating a table of contents

The \tableofcontents command uses the information from sectioning commands to populate the table of contents. It has its own auxiliary file, with extension .toc, so you may need to run LaTeX twice to resolve the information. The table is generated automatically from the section titles. There are similar commands for \listoffigures and \listoftables, which work from the float environment captions, and use files with extension .lof and .lot respectively.

Splitting the document into parts

The \frontmatter, \mainmatter, and \backmatter commands affect the formatting. For instance, \frontmatter changes the page numbering to Roman numbers. The \appendix command changes the numbering to A, B, etc., so for instance in the first chapter after \appendix, the header says Appendix A.


Experiment with the basic structure of the demonstration document, try adding and removing entries for \includeonly and see the effect.

Add some floats and produce a list of figures and tables. If using a locally installed LaTeX, do you see how many LaTeX runs are required? (The online systems re-run LaTeX “behind the scenes” so the additional required runs are not so obvious.)




The preface text. See \cite{doody}.


The first chapter text.


The second chapter text.


The first appendix text.


The front cover


For \ldots


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The back cover

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